AI appointment booking by phone.
Books, moves and cancels appointments by phone, in your calendar, and confirms every change.
Free to start: a one-time €3 credit, no card needed.
The pattern, step by step.
Who does what on the call, in order. You set the rules for every step.
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Answers the call
Picks up while your team is busy with customers
Marcus -
Finds the request
Book, move or cancel, and for what
Marcus -
Offers free slots
Only the times your calendar and your rules allow
Marcus -
Confirms and records
Reads the booking back and writes it into the calendar
Marcus -
Reminds before the day
A reminder call, and a new time if plans changed
Nora -
Covers after hours
Books at night or takes the details for the morning
Vera
Works with Google Calendar Outlook SMS WhatsApp
Who runs it.
Hire one of them or the whole set. Each one is a role you can open and hear.
Where it runs.
Industries whose own pages are built around this kind of call.
Other patterns.
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Information & Routing
Answer questions and put callers through. AI information and call routing
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Lead Qualification
Qualify new leads and pass on the right ones. AI lead qualification by phone
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Order Management
Take orders and answer order questions. AI order management for phone orders
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Outbound Campaigns
Reminders, offers, collections and feedback calls. AI outbound call campaigns
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Reservation
Table, room and event bookings by phone. An AI reservation system for phone bookings
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Support & Troubleshooting
First-line support with a clean hand-over. AI phone support and troubleshooting
Questions about AI appointment booking.
Can an AI really book appointments by phone?
AI appointment booking by phone works like a call with a receptionist. The AI employee answers, finds out whether the caller wants to book, move or cancel, offers only the times your calendar and your rules allow, reads the booking back and writes it into the calendar. Every caller is told at the start that they are speaking with an AI.
Which calendars does it book into?
Google Calendar and Outlook, with a separate calendar per person or room when you need one. Other booking software can be connected through webhooks or the REST API.
Can it cause double bookings?
It offers only the times your calendar shows as free, and you decide which days and hours it may offer at all.
Does it send reminders?
Yes, two ways: a reminder call before the appointment, which can also move it if plans changed, or a confirmation by SMS, WhatsApp or email after the booking.
What happens when a caller needs a person?
It puts the call through to the person or number you choose, with the reason passed on, or takes a message with a callback time when nobody is free.
Can callers reschedule or cancel an appointment?
Moving and cancelling an appointment works on the same call as booking one. The caller says which appointment it is about, the AI employee offers new free times from your calendar or cancels the slot, and confirms the change.
Does AI appointment booking send a confirmation?
The AI employee reads the booking back on the call, and a written confirmation can go out by text message or email afterwards. A reminder call before the appointment is available as well.
How long does it take to set up AI appointment booking?
Setting up AI appointment booking takes three steps: pick the receptionist role, teach it your services, opening hours and booking rules, and connect your calendar and your number. Google Calendar and Outlook connect directly. You can talk to the agent in your browser before any customer does, and a phone number goes live after a one-time identity check.
What does AI appointment booking cost?
AI appointment booking is billed per minute of calls. Starter costs €49 a month with €50 of call credit at €0.15 per phone minute, Pro €99 at €0.14 and Business €249 at €0.13. The whole subscription becomes call credit, with no platform fee. A one-time €3 credit on the Free plan lets you try it in the browser first.
